Agenda:"Budget discussion"

15th May 2017 3 min read

Agenda:"Pest control"

15th May 2017 2 min read

Agenda:"Cultural and Sports Council budgets"

11th May 2017 5 min read

Agenda:"Budget"

7th May 2017 6 min read

Agenda:"Interview for various Positions"

1st May 2017 1 min read

Agenda:"Esya OC"

1st May 2017 1 min read

Agenda:"Esya OC proposal"

19th April ‘17 2 min read

Agenda:"Elect Sports Coordinator"

7th April ‘17 1 min read

Agenda:"Elect Cultural Coordinator"

5th April ‘17 1 min read

Agenda:"Choose Elected Positions"

30th March ‘17 2 min read

Agenda:"Normal Discussion"

6th November 2016 3 min read
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Agenda:"Budget discussion"

15th May 2017 3 min read

  • Budget discussion
    • Final deadline for E-cell to provide budget, within 24 hours, otherwise would be allocated 0 budget.
    • Philosoc asked to provide proper distribution of budget within 24 hours.
    • Changes in adventure club as proposed by Ravi Sir, : no bills to be paid by students, all bills to be paid by the college
    • Changes made in the dean’s budget :
      • Revised budget : Rs 100000
      • Remaining Rs 80,000 to be used for the mentor program
    • All the clubs asked to provide the details of the raw materials in advance
    • No relaxation for PHds in the hostel fees. (further to be discussed by the PHd SC members
    • For the Esya OC, all money transactions from the treasurer will be handled by the event heads, and not by any volunteer.
    • Possible budget deduction, (how much : yet to be discussed) if any club doesn’t perform up to the mark in the first semester.

Agenda:"Pest control"

15th May 2017 2 min read

Meeting Agenda: Pest control and typhoid outbreak(3 people affected so far)

  • Attended by Vish Sir, Arun Sir ,Ravi Sir and Sambuddho Sir
  • Discussed ideas about ways to control rodents in the college.
  • Arun sir requested that mails be sent regarding the following by the students:
    • Cemented pathway near faculty block
    • Area between the hostels
    • Parking near the hostels

Suggestion was provided to send a mail to all the students to clean up after students have had their food in the canteen.

Agenda:"Cultural and Sports Council budgets"

11th May 2017 5 min read

Agenda: To discuss and approve Cultural and Sports Council budgets and the revised budgets of Cyborg, Electroholics, Audiobytes and Philosoc

  • Sports Council
    • Meeting with Dhruv Pargai (Sports Coordinator)
    • Sports Good requirement reduced from 1.2L to 1L
    • Sports coaches budget reduced from 80k to 40k as it is usually unused. If more required, request to the council can be placed.
    • Gym equipment removed from budget as no more equipment needed for the current gym
    • Budget approved with the above changes, Sports budget is 7.35L

  • Cultural Committee
    • Meeting with Siddharth Arya(Cultural Coordinator)
    • Karaoke Night event removed as already being conducted by AudioBytes
    • Cadence removed since if Odyssey happens then Cadence won’t
    • MUN budget to be discussed
    • Budget approved for Cultural Committee is 2.935L

  • Cyborg
    • Meeting with Mukul and Aseem
    • Sessions budget for Monsoon approved
    • Same budget for Winter Semester allocated, asked for bifurcation by the end of the day
    • Projects and their requirements reviewed
    • Food Management project scrapped as not relevant to the club’s purpose
    • Need to take decision on EEG project and its requirements
    • Coordinators asked to provide links for expensive equipment

  • Electroholics
    • Meeting with Pulkit
    • Sessions budget for both semesters approved
    • Budget for BCI project approved
    • Budget requirement for Tangible surfaces removed as approval by last council already with accounts department

  • Technical Budget (Cyborg + Electroholics)
    • Need for each equipments discussed with both clubs and accordingly approved
    • Asked for inventory sheet to be shared with Student Council

  • Audiobytes
    • Coordinators not available
    • Some issues discuss with Dhruv, as he is a member of Audiobytes
    • If some instruments can be fixed then no need to buy new
    • Needs to be reviewed

  • Philosoc
    • No response from coordinators
    • Needs to be reviewed

    Summary of things to be discussed:

    • AudioBytes, Philosoc
    • Discussion with Student Affairs office regarding delay of equipment after approval by SC
    • Cyborg Projects to be approved
    • Budget Allocation to MUN

Agenda:"Budget"

7th May 2017 6 min read

General guidelines:

  • Maximum cap on chocolates is 250 INR.
  • Underperformance in Monsoon semester will lead to review and reduction (if needed) of winter budget.
  • 6k (cash) is the maximum allocated for any event.

Evariste (Peeyush and Siddharth)
  • New amount: 20.2k
  • Initial: 21.8k
  • Too many chocolates; reduce the amount
  • Online events will be held as reddit questions 250 INR per session for chocolates
  • 1600 reduced from initial budget.
  • Reduction in guest front and chocolates.
Kubic (Aakashdeep)
  • 1200 increase (600 per semester added)
  • Total budget now: 11.2k
  • At the beginning more cubes are required so every member can gets hand-on exp.. Want cubes for first session.
  • This info added to the budget proposal.
  • 3 session per semester added.
  • 4 sessions to teach 4x4
Litsoc (Maanik and Siddharth)
  • Approved budget: 28.95k
  • Need specific dates (or months) for events.
  • Lit-Talks need more details on how 3k will be spent.
  • Number of events is too much. Suggestion: reduce number of Lit-nights
  • Lit-Talks: 3k to 2.5k
Wall Street (Shivam)
  • 20.1k, Business conclave will be dealt with later
  • Pitch US: New event, hence amount has to be reduced; It is also shifted to monsoon
  • Insider talks: 300 to 250
  • Elaboration needed on the Inter college event. A model will be worked out after talking to DosA.
Electroholics (Pulkit)
  • Things have to be shifted to Technical Lab’s budget {Dexters Lab}
  • Also the things that can be used by both clubs have to be in technical budget.
  • A meeting has to be held with both ECE clubs and a refined budget has to be made because no ECE co-ordinator this time.
  • Cyborg
    Meeting will be held later. Machaan (Sumeet)
    • 16.2k approved
    • Too much money required for instruments for events that are not certain, may not happen.
    • Clarity is needed and justification for the proposed events is needed.
    • Street play production is removed. Stage play is added .
    • Online event shifted to March.
    Madtoes (Palaksh and Ayushman)
    • The condition that the club will be able to support costumes by winning prizes wasn’t fulfilled., will be discussed in further meetings.
    • Hence we want the money on costumes to be cut.
    • Mats link needed, rest is approved
    Foobar (Ambar)
    • Proposal has april things. Remove that.
    • Foobar elite sessions were not held last time (compared to how many were proposed)
    • Proposed: Foobar elite sessions 16 (need to be reduced to 10) and money reduced to 2k
    • if 10 completed, then we can add money.
    • April event has to be removed.
    • And Foobar Team Contest has to be capped to 6k.
    Audiobytes
    • Taanpura was approved last year, but it wasn’t bought. Justification needed.
    • Karaoke nights capped to 1k per year. More events are needed.
    • New coordinator has no idea, will propose the budget gain and will be reviewed with cyborg/elec.
    Trivialis
    Update on buzzers are needed and they are added to inventory, rest approved Ink.
    • Ink thinks are reduced to 250 from 500
    • Rest approved
    d4rkc0de
    4rth april event is shifted to 22nd March event, 22nd march event cancelled Tasveer
    • Photo trip: 30k to 20k
    • and 5k after the bills are submitted within the week
    • goPro requirement has to be looked into
    • Battery charger to be shifted to inventory
    • Monsoon and winter semester is approved
    • Photowalks:reduced to 1.5k
    • Tasveer board to 0.5k
    Rang
    • Clean room
    • Half of t-shirts cost will be reimbursed
    • T-shirt making competition has to be opened to all
    • Colours cost has to be re-evaluated
    • Change in budget will be reflected later
    Astronuts
    • Need a safe space for the telescope. A locker can be made (~5k)
    • Proper breakdown is needed for quizzes. A tentative time schedule is also needed.
    • Byld
      • Need a timeline
      • 3k per sem reduced as number of scripting challenge reduced from 3 to 2.
      • Can’t approve CTFs because there already exist a club for that purpose.
      • TED talks money should be from the external budgets
      The 65th Square:
      • Induction competition cancelled
      • Chess demonstration board was added
      • Chess boards approved: 5
      • Clock approved: 1
      • Rest approved.
      Bio-Algo
      • Bio sessions added (500 rs each) [2 number] after the suggestion from council.
      • Prize money reduced of Bio-math and Bio-algo
      • Budget shifted from 24k to 21.5k and approved.

      Committees and Tasveer need to submit budget tonight. Meeting will be called on 11th (for clubs marked red) Audiobytes, Cyborg, Electroholics, Sports council and cultural committee are to be called on 11th

Agenda:"Interview for various Positions"

1st May 2017 1 min read

Interviews of shortlisted candidates for the positions of Library Rep / Gym Coordinator / EIC for Kaleidoscope were conducted with the following results:

  • Library Coordinator - Zoha Hamid
  • Kaleidoscope (EIC) - Anannya Uberoi
  • Gym Coordinator - Nishant Sinha

After interaction with the IT Department, decided to remove the post of IT Representative as not required

Agenda:"Esya OC"

1st May 2017 1 min read

Attendees:

  • Esya OC
  • DOSA: Prof. Visweswaran
  • Mr. Ravi Bhasin

The Esya OC was given administrative suggestions for the functioning of the fest by Prof Visweswaran and Mr. Ravi Bhasin.

Agenda:"Esya OC proposal"

19th April ‘17 2 min read

Agenda: To discuss the Esya OC proposal and communicate/clarify the problem areas to the OC

Attendees:

  • Student Council members (SC)
  • Esya OC Members

The Esya OC proposal was discussed among the SC members, problems in the proposal identified and then discussed with the OC. Suggestions made by the SC agreed to be incorporated in the proposal.

Verdict:
The SC decided to approve the proposal and the OC, provided the updated proposal has incorporated all the changes that were suggested in this meeting.

Agenda:"Elect Sports Coordinator"

7th April ‘17 1 min read

  • Interviews for Sports Coordinator held.
  • Dhruv Pargai to be the new Sports Coordinator
  • Need for a Deputy Sports Coordinator discussed. Decided to suggest sports council to have a Deputy as an internal position in their council

Agenda:"Elect Cultural Coordinator"

5th April ‘17 1 min read

  • Interviews for the Cultural Coordinator of all the 5 nominees present.
  • Siddharth Arya being selected as Cultural Coordinator.
  • April’s month budget for Foobar and Tasveer approved.
  • April’s month budget for byld needs discussion.

Agenda:"Choose Elected Positions"

30th March ‘17 2 min read

  • Briefing to the new council about the working of Student Council and the roles of each position holder.
  • Internal elections held with the following results:
    • Secretary: Gaurav Gehlot
    • Treasurer: Arvind Iyer
    • Club Coordinator: Suhavi
    • PR Coordinator: Manasi Malik
    • UG DAC Representative: Agam Singh Bajaj
    • Website Admin: Sujeet
    • Hostel/Mess Committee Representative: Himanshu
    • UG Convocation Representative: Tushita Rathore
  • Discussion and Voting on whether ECE coordinator position needed.
    Majority Vote: No.
  • Decided to call for Cultural and Sports Coordinator Interviews by Monday.

Agenda:"Normal Discussion"

6th November 2016 3 min read

The problem of underutilisation of budget by various clubs was discussed that need to be carried forward in the meeting with Clubs scheduled for 7th Nov.

The building up of lockers in sc room was discussed for storage of thing, for various clubs committees etc. The existing cabinets are very fragile moreover every club will then get to have individual lockers if the idea of metal lockers is confirmed.

The checking up of existing games etc. available in the common rooms, if they are in their right manner and suggestion to replace the existing foosball table with a better one and add air hockey.The suggestion of vending machines in library and common rooms to be carried forward.The extension of the existing juice shop to include more items like fruits,soups,corn and more juices,lassi etc. to be placed on the other side of canteen.To be discussed with the shop owner, some expired items kept in shop and the shop not cleaned properly.The discussion rooms to be made like lounges to make it more comfortable for students.Suggestion of room delivery of food items from canteen and juice shop. To be discussed more over.The issue of letters being sent to parents about the results brought up. Taruvar to discuss further with the student senate and dean of academic affairs.A suggestion of making discussion rooms sound proof given. To be talked about further.